No Employee Shifts are exactly what they sound like – shifts that don't have an employee assigned to them. You can use these to share "open shifts" with your employees, keep things organized as you build schedule, or maybe even build a template that represents your ideal shift coverage. This guide will walk you through all of the ways to use No Employee Shifts.
We have a tutorial video that covers some of the information in this article. If you like watching instead of reading you should check it out!
Not all schedules have No Employee Shifts enabled.
As a manager you can disable the No Employee Shifts add-on. You can control which add-ons are enabled for you schedule on the add-ons page.
No Employee Shifts on the Schedule
If the schedule is sorted by employees you will notice that the top row is labeled No Employee. This is where you can add shifts that are not assigned to a specific employee. All No Employee Shifts have a blue background so you can easily spot them.
Filling Shifts with No Employee Shifts
When a No Employee Shift is published it will automatically be offered to your employees. This is similar to a shift swap, but the shift is not assigned to an employee yet.
Your employees can see No Employee Shifts on their dashboard under the Shifts I Can Pickup section. They can pick up a No Employee Shift the same way they would pick up a shift swap.
Multiple No Employee Shifts
If you want to create multiple No Employee Shifts that are the same you can do this easily by setting a quantity. When creating or editing a No Employee Shift you will notice a quantity field in the edit pop-up. This field is only available for No Employee Shifts.
When a shift has a quantity greater than 1 you will see a red badge on the shift that displays the quantity. As employees pick up this shift, the quantity will go down. Also, if you drag and drop this shift on the schedule it will automatically duplicate and reduce the quantity.
Creating Coverage Templates with No Employee Shifts
We often get asked how to build templates that represent ideal shift coverage. You can use No Employee Shifts to do this quite easily in ZoomShift. We wrote this help guide to explain how to do this.